How to Request a Data Migration

Plan your data transfer with expert support from Faria’s Professional Services team. This article explains the process, requirements, and typical timelines for migration projects.

Overview

Our Data Migration Service helps schools move existing information into your Faria product accurately and securely. We support migrations from spreadsheets, legacy systems, or other providers, with validation and secure transfer processes.

What’s Included

• Dedicated Project Manager - guides your migration end-to-end
• Data Mapping Support - aligns legacy fields to Faria’s data model
• Validation Checks - ensures imports are accurate and complete
• Secure Transfer - encrypted handling and GDPR-compliant processes

Requirements - what we need from you

1. A copy of your current data files (CSV, Excel, PDF or database export)
2. A list of modules to import - for example: Students, Staff, Classes, Enrolments, Units, Standards, Reports etc.
3. Your preferred go-live date and any immovable deadlines
4. A designated project contact at your school for approvals and clarifications
5. Any licensing or proof-of-purchase details required for third-party data

Typical Timelines

Please note: Timelines may be extended during peak periods, particularly in July-September when many schools prepare for the new academic year.

Process - step by step

1. Submit request - complete the Professional Services form and attach sample exports. Professional Services Form
2. Scope review - our team reviews files, confirms scope, and provides a quote and timeline
3. Data mapping - collaborative session to map legacy fields to Faria fields
4. Test import - we run sample imports for validation and corrections
5. Full import - perform final import and reconciliation with your approvals
6. Post-import QA - validation checks and handover documentation

Pricing & approvals

Migration projects are scoped and quoted based on complexity and volume. After scope confirmation you will receive a written quote and project plan. Work begins after formal approval and purchase order.

If your school subscribes to FariaSupport: Premium, data migrations qualify for up to a 50% discount on quoted fees.

Tips for a smooth migration

• Start cleaning and standardising data early to reduce cycles
• Use consistent naming, date formats, and unique identifiers
• Provide a single point of contact for rapid clarification
• Run a small test import before scheduling the full migration