Term 4 Resources - FariaSupport
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Academic Year Resource Guide
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FariaSupport · Term 4 Resource Guide

Your academic year is closing.
Here is what matters now.

Practical guides and videos for the key moments your school is navigating right now. Find your situation and follow the links directly to what you need.

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Term 4 Transition and close Now
OpenApply Re-enrolment and year transition

Re-enrolments open. Is your pipeline ready before families receive the invite?

Re-enrolment season is the highest-stakes family communication moment of the year. A misconfigured notification, an outdated form, or a broken checklist item can silently block hundreds of families from completing re-enrolment without any of them telling you why. Most stalls happen before families open the invitation. A 30-minute audit before you launch prevents most of them.

Start here
Before sending re-enrolment invitations, validate your form logic, fees and notifications. This video covers the process.
🔄 OpenApply resources Re-enrolment
  • Guide Re-enrolment quickstart guide Step-by-step overview of the full workflow, including videos of each stage. Start here if you are setting this up for the first time or reviewing before launch.
  • Help Centre OpenApply Help Centre Full documentation, how-to articles, and searchable guides. Not sure what services are available to support your re-enrolment needs? Review the OpenApply service overview (PDF).
  • Premium ★ Peak season readiness session Your SEM arranges a Subject Matter Expert consultation for your re-enrolment setup before the window peaks. Forms, notifications and checklists covered. ★ Available on FariaSupport Premium plan
ManageBac+ Grading and report cards

Report cards due. Are term comments aligned with your template layout?

Reports season concentrates every configuration decision you made earlier in the year into one high-pressure window. Report layouts that looked fine in setup but break when populated with real data. Getting the setup and your internal guidance right is the difference between a smooth season and a stressful one.

Best practice
Provide teachers a grading deadline and run a proofing and review pass before locking term gradebooks. The video below covers next steps to build templates that match your assessment goals.
📋 ManageBac+ resources Report cards
  • Documentation Multi-curricula report cards Step-by-step documentation covering layout setup, grade boundaries, rubric descriptors, and report generation across curricula.
  • Help Centre ManageBac+ Help Centre Full documentation, how-to articles, and searchable guides. Not sure what services are available to support your reports setup? Review the ManageBac+ service overview (PDF).
  • Premium ★ Report layout review and refinement session A hands-on session with our team to review your report card layouts, refine grade boundaries, and resolve configuration issues before your window opens. ★ Available on FariaSupport Premium plan
What we hear from schools this time each year
We did the rollover properly for the first time last year, and Term 1 was much calmer. We had no idea how much time we were losing by not setting things up in advance.
We decided to run re-enrolment via OpenApply, and our new admissions lead was able to jump in and immediately understand where families sat for the new year.
We had a session with one of your experts, and they had seen our scenario many times before. Their guidance helped us make setup decisions confidently.
Atlas Curriculum review and year transition

Before departments reflect on the year, clean the map.

End-of-year curriculum reviews are only as useful as the data underneath them. Duplicate units built across multiple coordinators over the years. Standards tagged inconsistently between subjects. Subject names that changed but were never updated everywhere. Running reflection sessions on messy data produces messy insights. A clean-up before departments start reviewing means the conversations that follow are grounded in reality and useful for the year ahead.

Best practice
Audit your curriculum map for duplicate units, naming inconsistencies, and orphaned standards. This video walks through preparing Atlas for a new academic year.
🗺️ Atlas resources Year-end review
  • Checklist Preparing Atlas for end of year Step-by-step instructions for System Administrators to complete after curriculum archiving. Covers all key tasks in the Admin tab to prepare your site for the year ahead.
  • Help Centre Atlas Help Centre Full documentation, how-to articles, and searchable guides. Not sure what services are available? Review the Atlas service overview (PDF).
  • Premium ★ Standards crosswalk as a service Our team runs the standards crosswalk work directly in your Atlas instance. Combined with custom standards entry and data clean-up, scoped and delivered by our services team. ★ Available on FariaSupport Premium plan
SchoolsBuddy Parent-teacher conferences and evenings

PTC bookings open to parents in days. Three things to check before you go live.

Parent-teacher conferences are one of the most visible things your school runs. When the booking window opens, parents move fast. Availability gaps where staff are marked free but are not. Booking rules that accidentally block certain year groups. Parents who cannot find the link. These are the most common issues and all are preventable with a configuration check the day before you go live.

Best practice
Before opening bookings, review staff availability, booking rules, and parent settings. Then complete a test booking yourself as a parent. This video walks through the full PTC setup process.
📅 SchoolsBuddy resources Parents evenings
All products Staff transitions

Staff are moving on. Is next year's team ready before Term 1?

Term 4 is when staff transitions become known. A coordinator finishing up. An admissions lead moving schools. A new head of curriculum starting in August. The institutional knowledge that walks out the door at the end of term is one of the most consistent challenges for international schools. Building onboarding resources now, before the gap, is always easier than rebuilding them in week one of a new year.

Start here Document your current workflows before staff leave. A single recorded training session with your outgoing coordinator is worth three weeks of onboarding for whoever follows them.
👥 All products Staff transitions
  • Guide New staff onboarding guide How to onboard new coordinators, admissions leads, and admin staff. From self-serve resources to certification.
  • Guide Back-to-school guide How to handle transitioning, data management, supporting staff, students and parents, and how to get ahead before the summer break.
  • Training Book a virtual training session Record a session with your outgoing coordinator or onboard incoming staff on any product. 60 mins, recorded and shared with the school.
  • Courses Self-paced certification courses Asynchronous certification pathways staff can complete in their own time, covering common product functionality. ★ Available on Standard and Premium plans
About FariaSupport

Every resource in this guide is part of what FariaSupport includes. The documentation, the videos, the training sessions, the best-practice guidance. If your school is not getting the most from your plan, or you are not sure what is covered, the link to the right is the place to start.

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